How to choose personal hygiene equipment for events

A personal hygiene project for an event is not decided on installation day. It is decided beforehand, with the right information. The more precise the briefing, the easier it will be to determine the correct number of units, define their placement and plan the service strategy to ensure comfort for attendees and operational stability for the team.

The four key factors that determine almost everything are: available utilities, site access, real attendance and service level. When these are properly defined, you reduce improvisation, incidents and hidden costs.

1) Available utilities: water, drainage and electricity (and what happens if one is missing)

Before discussing models, confirm the existing infrastructure at the event location. This is not a minor technical detail — it defines which type of unit is feasible and what service strategy will be required.

• Water: Is there a stable nearby water connection? Can a water line be installed without affecting attendees or other suppliers?
• Drainage: Is there an available discharge point? At what distance? Are there venue or municipal restrictions?
• Electricity: Is there sufficient power supply for lighting, ventilation or additional equipment if required?

If any of these utilities are missing (or unreliable), the project is not unfeasible — but it must be designed differently. Unit typology, logistics and, above all, the service plan will change. The key is never to assume that infrastructure will be available without confirmation.

2) Access: can standard vehicles reach the exact location?

The second major variable is real accessibility. It is not enough to say “there is access” — you must verify whether vehicles can reach the precise placement point.

• Access type: asphalt, gravel, grass, pedestrian areas or restricted zones.
• Physical limitations: height, width, turning radius, slopes, ramps, corridors or doors.
• Installation windows: permitted schedules, coordination with other suppliers, peak attendance moments.
• Required equipment: standard vehicle or special transport, crane or lifting equipment?

Poor access assessment usually leads to forced relocation or operational delays. In project design, accessibility is as critical as the product itself.

3) Sizing: attendees, service hours and demand variables

The number of units cannot be defined using a generic rule without context. Accurate sizing requires knowing how many people will attend and under which conditions.

Minimum data required

• Number of attendees: realistic estimate and maximum capacity.
• Duration: total service hours (including pre/post-event operational time).
• Time distribution: expected peaks (breaks, end of performances, shift changes).

Additional variables to consider

• Gender ratio (if available).
• Alcohol consumption: can significantly alter usage patterns.
• Overnight stay: impacts service continuity requirements.
• Event format: moving audience (festival) vs static audience (corporate/ceremony).
• Site layout: multiple zones vs centralized location.

The objective is not “to install more units”, but to install the right units, in the right place, with the right operational plan.

4) Service level: standard, enhanced, semi-luxury, luxury, premium

Defining the service level determines both the type of solution and the operational strategy required.

• Standard: focus on functionality and operational efficiency.
• Enhanced / semi-luxury: improved aesthetics and higher maintenance standards.
• Luxury / premium: hygiene facilities are part of the overall event experience.

A higher service level requires an equally high operational standard.

Why detailed information is essential

• Accurate sizing.
• Optimized placement to reduce queues.
• Structured service planning.
• Risk reduction on event day.

The better the briefing, the easier it becomes to transform a hygiene requirement into a well-designed, well-operated project without surprises.

Quick checklist to request a technical proposal

1. Utilities: water / drainage / electricity.
2. Access conditions: road type and special equipment requirements.
3. Attendance and duration: number of people and service hours.
4. Variables: gender ratio, alcohol, overnight stay, event type.
5. Service level: standard / enhanced / luxury / premium.
6. Site map or desired placement.

Need support designing your project?

At Avanza Matrix, we design and manufacture portable and modular hygiene solutions, focused on ready-to-use equipment and tailor-made projects. Share the checklist above and we will prepare a properly sized solution and operational strategy aligned with your event.

Request a technical proposal here